Information Privacy Policy

At Ocius Professional Services Ltd, we take your information Privacy very seriously and want you to be secure in what data we hold, why we hold it and how we store, process and Secure it.

The Information we hold and how if may be used

What we hold!

We only hold the relevant information to fulfil the services we Offer to our clients, this is typically Name, Email Address, Phone, Skype, communication details, Business or Home Address (Street, Town, County, Country, Post / Zip Code) and Financial information (Bank details) where applicable.

How we use it!

Personal information you share with us may be used in a few ways

  • General Communications
    • Account updates
    • Project communications
    • Invoicing and or Statement
    • Industry or General News
    • Audit purposes
    • New Service offerings

We may share your information with relevant companies to assist in the delivery of service directly to you, However only with your prior consent. We do not share or sell data to any business or service. We will only use the information for the purpose specified and agreed.

We will from time to time send you information about our own products and services, by post, telephone, email and SMS. For further information please feel free to contact us info@oc-us.com

Where and How is your stored?

We only use Secure information storage and processing solutions based inside the EU. All of our solutions are secured utilising multi layered solutions and are accessible only by Ocius and specifically used for the purposes agreed and intended.

  • Types of information’s storage used
    • Laptops, Servers
    • Local or Cloud – CRM
    • Local or Cloud – Email mail storage solutions
    • Local or Cloud- Accounting solutions
    • Secure file storage solutions

Where cloud or third-party solutions are used we ensure your information is encrypted and backed up, ensuring no employee or partner of the provider is able to access the information under any circumstance other than to assist in restoration processes. Where local copies of data are needed for day to day processing all information is locally encrypted, System, Applications and or individual files are restricted and password protected. In addition to these precautions we also use Advance threat and information protection services to ensure that the information is kept within the business always and not accidentally, inadvertently or maliciously shared.

Your rights to the information we hold!

We believe you should have access to the Information we hold on you and therefore it is important to note that at any time for any purpose you may contact out Data controller (Drew Nash) at info@oc-us.com for further information and or to:

  • Request information, on what we hold
  • Update your information
    • Name
    • Contact details
    • Financial information
  • To Unsubscribe
  • Or to ask us to delete your information

How long do we hold it?

We will only hold you information for as long as we really need it.

  • General use
    • We will hold information on file for no more than 5 years after a contract engagement
    • We will only hold your information on file for 3 years after an enquiry

Your information Privacy is at the centre of what we do – we will ensure that you never have to worry about your information when using our services.